Jun 22, 2024  
2022-2023 Catalog 
    
2022-2023 Catalog [ARCHIVED CATALOG]

Student Records


The Office of Admission and Records provides students access to accurate and timely information regarding application, registration, record maintenance, and academic policies. Application documents and transcripts from high schools and/or former colleges, as well as any questions regarding admittance to the College, should be addressed to this office. Questions regarding multi-campus enrollment, copies of current college credit, and requests for IDs are also handled by this office.

False Information

A student who provides false information or makes false statements to any college official or on an official form submitted to the College is subject to immediate dismissal.

Academic Records and Transcripts

Academic records are in the permanent custody of the Office of Admission and Records. Transcripts of academic records may be secured by individuals or will be released on the students’ written authorizations. Chapter 675, Acts of the 61st Legislature, 1969 Regular Session, provides that “no person may buy, sell, create, duplicate, alter, give or obtain a diploma, certificate, academic record, certificate of enrollment or another instrument which purports to signify merit or achievement conferred by an institution of education in this state with the intent to use fraudulently such document or to allow the fraudulent use of such document.”

A person who violates this act or who aids another in violating this act is guilty of a misdemeanor that upon conviction, is punishable by a fine of not more than $1,000 and/or confinement in the county jail for a period not to exceed one year.

Students who owe debts to the College will have their official transcripts withheld until the debts are paid.

Educational Records and Students’ Rights

The following information concerning student records maintained by Lamar State College Orange is published in compliance with the Family Education Rights and Privacy Act of 1974, PL 93-380.

Access to educational records directly related to a student will be granted to him or her unless the type of record is exempted from the provision of the law.

The types, locations, and names of custodians of educational records maintained by the College are available from the Office of Admission and Records.

Access to records by persons other than the student will be limited to those persons and agencies specified in the statute. Records will be maintained of persons granted such access and the legitimate interest in each case.

The release of information to the public without the consent of the student will be limited to the categories of information that have been designated by the College as directory information and that will be routinely released. The student may request that any or all of this information be withheld from the public by making a written request to the Office of Admission and Records. The request must be made by the last official day to register for a given session and applies to that session only. Directory information includes name, address (current/last known), year of birth, telephone number, email address (personal and campus), major/field of study, enrollment status, dates of attendance, degrees, diplomas and certifications (including dates earned), honors and awards (including dates), and classification.

A student has the right to challenge records and information directly related to him or her if they are considered to be inaccurate, misleading or otherwise inappropriate. Issues may be resolved either through an informal hearing with the official immediately responsible or by requesting a formal hearing. A description of the procedure to be followed in a formal hearing is available in the Office of Admission and Records.

The right of parental access to student records may be established by either of two methods: first, by the student filing a written consent statement; or second, by the parent validating the student’s dependency as defined by the IRS.

Notification of Emergencies

In the event of an emergency between the hours of 8 a.m. and 5 p.m. Monday through Friday, the Office of Admission and Records will attempt to locate a student on campus and/or relay an emergency message to him or her.

Change of Address or Name

Students are responsible for all communications addressed to them at the address on file in the Office of Admission and Records. Students who move during a semester must immediately register their changes of address in the Office of Admission and Records.

Change of name because of marriage or correction of the name because of spelling errors may be made by completing a name change form at the Office of Admission and Records. All name changes must be accompanied by copies of the legal documents making the name official. This document will be kept on file in the student’s confidential folder.

Register for Classes

Students will be permitted to attend classes only when the instructors have received evidence of proper registration. Registration dates and deadlines are listed in the academic calendar. Students may add courses, make section changes or drop courses only within the period specified in the calendar.

New students and returning students, with an enrollment lapse of one semester, who are under the age of 22, will not be permitted to register for classes without verification of proof of receiving the Bacterial Meningitis Immunization Vaccination. Please see Bacterial Meningitis Requirement Section under the Rights and Responsibilities  of this catalog.